Personal data processing policy
Compliance to the General Data Protection Regulation (GDPR), (ΕU 2016/679)
Data controller: PEEMPIP BoD
Data processor: PEEMPIP BoD
Data protection officer: Mary Kyriakopoulou, member of PEEMPIP BoD
1. Compliance policy
1.1. Personal data processing and protection policy:
1.1.1. Data we collect and process: Data we collect and process from you include, among others, your first and last name, your address, your work address, your address of communication (if different from work address), your telephone number (landline and/or mobile), your email address, your tax identification number, any deposit receipts of your membership payments or donations, your gender, your degrees and training certificates, your country of residence, your legal form, your job title, and more.
Among others, such data are used for the following purposes: keeping of PEEMPIP record on a special database-management registry of the Association, creation of member accounts, transaction history between the members and PEEMPIP, issuance of invoice/receipts for the members, report to the Audit Committee and/or Disciplinary Board as provided by the by-laws, fulfillment of the obligations between PEEMPIP and the members according to PEEMPIP by-laws, forwarding job announcements and other notifications to the members, and more.
Following initial collection and entry of such data in the Registry or in protected files on Google Drive, PEEMPIP does not process such data any further, apart from using some of them (e.g. email) to interact with its members, pursuant to what is mentioned above. The data you provide us with are used to fulfil the purposes of the by-laws.
Information may be forwarded to third parties with whom we collaborate to provide our members with beneficial services. Such third parties comply with similar privacy and confidentiality agreements.
Information may also be forwarded to third parties who perform tasks on our behalf and provide services to us as PEEMPIP, such as accountants, consultants, technical support and information systems specialists, e-mail account management software companies or accounting software companies performing system maintenance works, etc. Such third parties comply with similar privacy and confidentiality agreements signed between them and PEEMPIP.
All data provided by you, the Member, are manually entered in the Registry of PEEMPIP and/or stored in protected files on Google Drive so as to facilitate the work of the Board and other PEEMPIP working groups. Data remain unaltered and are not erased for the purposes mentioned in par. 1.1.1. All data are stored for legal purposes as referred to in the Association’s by-laws.
1.2. Your personal data protection
PEEMPIP ensures protection of your personal data by using:
Password protection for computers, servers and software
Password protection for email accounts
Password protection with a specialized double identification system password protection software